This section outlines how to implement the four-eyes principle for document deletion, ensuring that no single user can delete a document without oversight. The process involves assigning distinct roles to users in separate groups, so that one user can block a document, while a different user can delete it — but only after it has been blocked.

Step 1: Set Up the First User (Can Block Documents)

  1. Go to Group Settings from the Main Menu.

  2. Choose a group and assign a user the Docs RW role.

    • This lets the user read and edit documents.

    • It does not allow them to delete documents.

  3. Save the changes.

Step 2: Set Up the Second User (Can Delete Blocked Documents)

  1. In a different group, assign another user the Docs D and Docs R roles.

    • Docs R lets them view documents.

    • Docs D lets them delete documents.

  2. Save the changes.

How It Works

  • The first user can block a document when needed.

  • The second user can then delete the document, but only after it has been blocked.

  • This ensures that two different people are always involved in deleting any document.

Watch a short tutorial that demonstrates how the process works in practice: